Manager, Procurement

Manage the daily operations of the Procurement department, including the procurement of goods, services and equipment for all UNFCU operating units. Oversee the Receiving and Invoice Validation processes for all goods and services obtained via the Purchase Order system.  Manage and optimize our procurement intake and approval process, negotiate contracts with third parties, and manage renewals as defined by Senior Management and the Board of Directors. Collaborate with business units to understand their vendors and the third-party risk process, providing guidance as needed in support of the Third Party Risk Management (TPRM) program and both internal and external audits.

This position is expected to be hybrid.

NYC Salary Range - $100,860-$129,660 annually; compensation is commensurate to geographic location.

• Regardless of seniority or role, uphold UNFCU’s mission, core values, and guiding principles by providing an exceptional service experience to colleagues and members alike through consistent demonstration of our service excellence behaviors.
• Create and execute sourcing strategies that align with UNFCU’s goals and objectives including cost reduction, quality improvement, and risk mitigation.
• Manage all aspects of the procurement process, and supervise staff involved in both Procurement and Inventory Management including the administration and maintenance of the UNFCU procurement system.
• Monitor and evaluate third party performance and risk exposure, including maintaining the risk register based on third party risk assessment reports, and supporting with VP, TPRM on preparing risk acceptance documentation.
• Track and resolve third party issues and open items collaborating with the third-party risk assessment team.
• Coordinate quarterly critical vendor performance surveys and related reviews with the business units.
• Serve as a backup for TPRM analyst and VP, TPRM on their respective reviews and approvals of the vendor risk assessments within the vendor management tool workflow.
• Develop and monitor performance standards and establish meaningful and achievable performance goals for the departments.
• Supervise all RFx & competitive bid specifications prepared & negotiated by Procurement Specialists based on the information submitted by business units, in accordance with professional procurement procedures, including state and federal regulations when applicable.
• Evaluate the proposal evaluations prepared by the Procurement specialists incorporating considerations such as product specifications and delivery requirements.
• Coordinate the procurement (domestic and international) of a wide variety of equipment, durable goods, supplies, and services that meet the organization’s total requirements with respect to value and quality at a minimum cost.
• Achieve cost savings and ROI for the organization through negotiation directly with suppliers to achieve more competitive pricing.
• Analyze market data and trends to aid in cost savings and ROI.
• Negotiate large scale volume discount contracts for services and goods both domestically and internationally, including coordinating purchasing activities and “piggy backing” with other governmental and UN agencies (local and foreign) to achieve volume discounts as appropriate. Assist with policies relative to inventory control and the disposition of surplus, damaged or retired property.
• Optimize inventory management utilizing salvage and surplus equipment in lieu of purchasing new equipment, and developing non-restrictive specifications that stimulate competition and result in lower cost to the organization.
• Analyze procurement and TPRM data, prepare, track, and report TPRM related KPI & KRI metrics, reports summarizing procurement workload, major expenditures, cost savings, and inventory status—including asset valuations, losses, and total inventory counts.
• Ensure clear separation of responsibility between purchasing and invoice validation thereby avoiding any potential conflicts of interest.
• Forecast and manage the procurement department annual operational and capital budgets, and ensure that all activities are within the allocated budgets.
• Collaborate with internal stakeholders to understand their needs and ensure that the procurement process meets their requirements. 
• Identify and implement efficiencies and continuous process improvement opportunities within the TPRM, Procurement & Inventory process and systems.
• Manage ad hoc projects.
• Provide ad-hoc training on TPRM and Procurement to business units.
• Stay up to date on industry trends, regulatory changes, and best practices related to procurement and third-party risk.
• Perform additional responsibilities as assigned.
• Ensure compliance with federal and state laws and regulations and UNFCU’s Code of Ethics & Business Conduct.

• Bachelor’s degree
• 5-7 years of professional experience in third party risk management, governance and Procurement, including direct oversight and management of procurement operations
• Experience in end-to-end third-party risk management principle and practices
• Experience with vendor inventory and issue management
• Experience in maintaining and tracking risk registers, analyzing risk assessment reports, and drafting third party risk acceptance memos for business units
• Strong negotiation and analytical skills

• Procurement Management certification preferred
• Advanced excel skills with analytics/reporting experience
• Knowledge of Category Management
• Knowledge of best practices in inventory recording and management
• Knowledge of specialized IT Application and Information Security equipment, software licensing and contracts

UNFCU is a global not-for-profit financial institution that serves the UN community. We are committed to providing peace of mind to our members and colleagues and strive to achieve service excellence in all that we do. The best part of UNFCU is the people. Those that choose to work with us often find personal fulfillment, professional growth and a purposeful culture. 

UNFCU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. UNFCU prohibits discrimination and harassment of any type. All applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by country, federal, state or local law